[{"data":1,"prerenderedAt":177},["ShallowReactive",2],{"/updates/2026-05-14-customise-file-folder-naming":3,"surround":172},{"id":4,"title":5,"body":6,"date":147,"description":148,"extension":149,"head":150,"meta":151,"navigation":157,"path":158,"schemaOrg":150,"screenshot":159,"screenshotMargin":160,"seo":161,"sitemap":162,"stem":163,"tags":164,"__hash__":171},"updates/updates/2026-05-14-customise-file-folder-naming.md","Customise file folder naming for clearer storage",{"type":7,"value":8,"toc":138},"minimark",[9,13,18,26,30,58,62,107,111,122,126],[10,11,12],"p",{},"Finding the right record folder in SharePoint or another connected storage provider can be slow when every folder is just a record ID. With this update, you can shape folder names so they read naturally and match the way your team thinks about each record.",[14,15,17],"h2",{"id":16},"whats-new","What's new:",[10,19,20,21,25],{},"You can now decide which field provides the human-readable part of a record's folder name, and whether the record ID appears at the start or end. A live preview in the collection's ",[22,23,24],"strong",{},"Files"," settings shows exactly how new folders will look, so you can fine-tune the format before saving.",[14,27,29],{"id":28},"why-it-matters","Why it matters:",[31,32,33,40,46,52],"ul",{},[34,35,36,39],"li",{},[22,37,38],{},"Find folders faster"," by choosing a field that reflects how your team identifies records, such as a project code or supplier name.",[34,41,42,45],{},[22,43,44],{},"Keep storage tidy"," with a consistent, predictable naming pattern across every record in a collection.",[34,47,48,51],{},[22,49,50],{},"Stay in control"," as admins, with safe defaults, validation that limits the choice to suitable fields, and a warning if the chosen field has restricted read permissions.",[34,53,54,57],{},[22,55,56],{},"Avoid duplicates"," because Kinabase always includes the unique record ID, either before or after your chosen field.",[14,59,61],{"id":60},"how-it-works","How it works:",[63,64,65,71,74,85,104],"ol",{},[34,66,67,68,70],{},"Open the collection you want to configure and go to its ",[22,69,24],{}," settings.",[34,72,73],{},"Make sure files are enabled and that an external file storage provider is connected.",[34,75,76,77,80,81,84],{},"Under ",[22,78,79],{},"Folder Naming",", pick a ",[22,82,83],{},"Name field"," from the list of eligible fields, or leave it on the default primary field.",[34,86,87,88,91,92,95,96,99,100,103],{},"Choose ",[22,89,90],{},"ID placement",", either ",[22,93,94],{},"At the start"," or ",[22,97,98],{},"At the end",", and check the live ",[22,101,102],{},"Folder created"," preview.",[34,105,106],{},"Save your changes. Existing folders will be renamed automatically the next time each record is updated.",[14,108,110],{"id":109},"when-to-use-it","When to use it:",[31,112,113,116,119],{},[34,114,115],{},"Operations managers running a projects collection can surface the project code in every folder, making document audits much quicker.",[34,117,118],{},"Sales teams can name folders by company so account managers locate contracts and proposals without opening each record.",[34,120,121],{},"Finance admins can place supplier names before the invoice ID, lining up folders alphabetically in shared storage.",[14,123,125],{"id":124},"get-started","Get started",[10,127,128,129,131,132,137],{},"Visit any collection's ",[22,130,24],{}," settings to configure folder naming. If you have questions or feedback, we would love to hear from you. Email ",[133,134,136],"a",{"href":135},"mailto:support@kinabase.com","support@kinabase.com"," — we're listening.",{"title":139,"searchDepth":140,"depth":140,"links":141},"",2,[142,143,144,145,146],{"id":16,"depth":140,"text":17},{"id":28,"depth":140,"text":29},{"id":60,"depth":140,"text":61},{"id":109,"depth":140,"text":110},{"id":124,"depth":140,"text":125},"2026-05-14T00:00:00.000Z","Choose which field appears in record file folders and where the ID sits, so folders are easy to find in your external file storage.","md",null,{"readingTime":152},{"text":153,"minutes":154,"time":155,"words":156},"2 min read",1.665,99900,333,true,"/updates/2026-05-14-customise-file-folder-naming","/updates/2026/2026-05-14-customise-file-folder-naming.png",false,{"title":5,"description":148},{"loc":158},"updates/2026-05-14-customise-file-folder-naming",[165,166,167,168,169,170],"Collection","Record","Field","Primary Field","File Storage","Permission","YOnMwn38vdDE6ri20haCH0t6TS8yu9nZIBl0C4YaQi4",[173,150],{"title":174,"path":175,"stem":176,"children":-1},"Add context to telemetry charts with annotations","/updates/2026-05-12-telemetry-charts-annotations","updates/2026-05-12-telemetry-charts-annotations",1779800886688]