[{"data":1,"prerenderedAt":223},["ShallowReactive",2],{"/updates/2026-07-08-share-forms-securely-with-public-links-and-portals":3,"surround":218},{"id":4,"title":5,"body":6,"date":197,"description":198,"extension":199,"head":200,"meta":201,"navigation":207,"path":208,"schemaOrg":200,"screenshot":209,"screenshotMargin":210,"seo":211,"sitemap":212,"stem":213,"tags":214,"__hash__":217},"updates/updates/2026-07-08-share-forms-securely-with-public-links-and-portals.md","Share forms securely with public links and portals",{"type":7,"value":8,"toc":188},"minimark",[9,13,18,21,24,28,51,55,139,142,146,166,170,179],[10,11,12],"p",{},"Getting information from customers, suppliers, or job applicants usually means sending them a form built in some other tool, then copying answers back into Kinabase. Now you can share a Kinabase form directly - as a link, on your website, or inside a portal - so responses land straight in the right place, looking like your brand, with no account for the person filling it in or extra software needed.",[14,15,17],"h2",{"id":16},"whats-new","What's new:",[10,19,20],{},"Kinabase forms can now be shared outside your organisation: as a public link, embedded on your website, or added into a portal for clients and partners to use. Visitors simply open the form and fill it in - no Kinabase login required - and their answers flow into your collections or form actions.",[10,22,23],{},"Shared forms carry your logo and colours, with multi-page forms and confirmation screen options available. Administrators can pause the form, reset the link, set a response deadline and limit, require email verification, and preview which Record fields are visible to visitors.",[14,25,27],{"id":26},"why-it-matters","Why it matters:",[29,30,31,39,45],"ul",{},[32,33,34,38],"li",{},[35,36,37],"strong",{},"Collect responses faster"," as people can submit details without needing a Kinabase account, so enquiry, onboarding, request, and application flows move straight into your collections.",[32,40,41,44],{},[35,42,43],{},"Control access with confidence"," by pausing a form at any time, setting a closing date, capping total responses, or requiring email verification before a visitor can submit.",[32,46,47,50],{},[35,48,49],{},"Keep every form on-brand"," whether it's shared as a Kinabase link, added to a portal, or embedded on your own website, your logo and styling carry through.",[14,52,54],{"id":53},"how-it-works","How it works:",[56,57,58,69,80,99,121,131],"ol",{},[32,59,60,61,64,65,68],{},"Open ",[35,62,63],{},"Settings > Forms",", add or edit a form, and go to the ",[35,66,67],{},"Form"," tab.",[32,70,71,72,75,76,79],{},"Select ",[35,73,74],{},"From a link or portal"," under ",[35,77,78],{},"How users open this form",", then save the form.",[32,81,82,83,86,87,90,91,94,95,98],{},"Go to ",[35,84,85],{},"Sharing"," tab, click ",[35,88,89],{},"Create share link",", and choose a ",[35,92,93],{},"Kinabase link"," or an available portal in ",[35,96,97],{},"Link address",".",[32,100,101,102,105,106,109,110,105,113,116,117,120],{},"Configure response settings, including ",[35,103,104],{},"Require email verification",", ",[35,107,108],{},"Stop accepting responses on"," date, ",[35,111,112],{},"Limit total responses",[35,114,115],{},"Embed on a website",", and optional ",[35,118,119],{},"After they submit"," page redirect.",[32,122,123,124,127,128,130],{},"Copy the share link, open the form as visitors will see it, or add the shareable form to ",[35,125,126],{},"Portal settings > Structure"," as a ",[35,129,67],{}," navigation item.",[32,132,133,134,127,136,138],{},"When you want a shareable form inside a portal, add the shareable form in ",[35,135,126],{},[35,137,67],{}," item.",[10,140,141],{},"Note: You need Administrator permissions to create and manage share links.",[14,143,145],{"id":144},"when-to-use-it","When to use it:",[29,147,148,154,160],{},[32,149,150,153],{},[35,151,152],{},"Operations managers"," can send suppliers onboarding forms that create records directly in the Supplier collection.",[32,155,156,159],{},[35,157,158],{},"Sales teams"," can add enquiry or quote-request forms to the company website, then get automatically notified when a new submission comes in.",[32,161,162,165],{},[35,163,164],{},"HR managers"," can share a job application form as a public link, so candidates apply without needing an account, and applications land straight in your hiring pipeline.",[14,167,169],{"id":168},"get-started","Get started",[10,171,60,172,174,175,178],{},[35,173,63],{},", add or edit a form, and use ",[35,176,177],{},"Form > Sharing"," to create your first shareable form.",[10,180,181,182,187],{},"If you have questions or feedback, we would love to hear from you. Email ",[183,184,186],"a",{"href":185},"mailto:support@kinabase.com","support@kinabase.com"," - we're listening.",{"title":189,"searchDepth":190,"depth":190,"links":191},"",2,[192,193,194,195,196],{"id":16,"depth":190,"text":17},{"id":26,"depth":190,"text":27},{"id":53,"depth":190,"text":54},{"id":144,"depth":190,"text":145},{"id":168,"depth":190,"text":169},"2026-07-08T00:00:00.000Z","Share Kinabase forms through public links, portals, or your company website while keeping response controls, branding, and visitor access clear.","md",null,{"readingTime":202},{"text":203,"minutes":204,"time":205,"words":206},"3 min read",2.37,142200,474,true,"/updates/2026-07-08-share-forms-securely-with-public-links-and-portals","/updates/2026/2026-07-08-share-forms-securely-with-public-links-and-portals.png",false,{"title":5,"description":198},{"loc":208},"updates/2026-07-08-share-forms-securely-with-public-links-and-portals",[215,216],"Forms","Portal","avQeeATIi9fOJCP7hY3M5LEWcgm8x5XZ2KMojrLcX0c",[219,200],{"title":220,"path":221,"stem":222,"children":-1},"Create and track invoices directly from your records","/updates/2026-06-23-create-and-track-invoices-directly-from-your-records","updates/2026-06-23-create-and-track-invoices-directly-from-your-records",1784467104084]