It just works - and the support to set up the system, was second to none. They are just great people to work with.
Dardan's 400-strong workforce still relied on a SharePoint expense tool that needed constant manual tweaks, draining time and risking errors as the company grew.
Switching to Kinabase's configurable expense-management workflow let every employee submit, approve and track claims in one robust, future-proof platform.
By replacing time-consuming processes with Kinabase's adaptable platform, Dardan's finance department now saves the equivalent of a full workday every month — while enjoying a more consistent, secure, and future-proof way of handling expense claims.
About Dardan SecurityDardan Security is a leading, forward-thinking UK-based security services provider, with over 400 employees working across multiple locations.
Like many companies of this size, processing monthly expenses — from mileage to credit card transactions — was a constant administrative burden. Their legacy SharePoint setup was clunky and demanded continual manual tweaks.
Seeking a sleek, modern, and more scalable solution, Dardan turned to Kinabase for expense management.
The ChallengeSharePoint demanded frequent manual workarounds to keep expense data current. For a 400-plus workforce, even minor inefficiencies meant hours of lost productivity and introduced higher risks of inaccuracies and oversight.
Robust, user-friendly expense processing was non-negotiable. Managers especially needed a straightforward approval workflow that wouldn't consume their time with follow-ups. Ensuring full visibility and uniformity across hundreds of monthly transactions was a top priority.
Through Kinabase, Dardan saw a chance to modernise. Kinabase provides a customisable system that evolves with growing businesses - balancing standardised processes with easy, ongoing updates. This ensures the platform stays secure and aligned with dynamic organisational needs.
The ApproachUnlike rigid, one-size-fits-all systems, Kinabase adapts to established workflows. Dardan's finance processes were preserved where beneficial, while inefficiencies were cut out.
Kinabase's configurable workflows guide each expense submission from employee to manager, then finance. This seamless chain of accountability has reduced confusion and sped up payment times.
With over 400 staff, Dardan needed a platform everyone could use for submitting expenses.
The SolutionBy unifying data entry and approvals under Kinabase, Dardan now benefits from an all-in-one, standardised system that replaces time-demanding manual tasks.
Kinabase has forced all employees to make claims in the same way - this in turn makes the totality of expenses easier to manage.
As a result of implementing Kinabase, Dardan was able to achieve:
Dardan Security's journey with Kinabase demonstrates how a sleek, cutting-edge platform can simplify extensive finance operations and free teams to focus on their core business. By centralising expense claims, they've saved time, improved consistency, and created room for more strategic goals.
Kinabase is a capable system - and can be rolled out to many employees and is easy to administer.
We're proud to support Dardan Security in streamlining their finance operations and freeing their team to focus on their core business.
