Workflows
Workflows allow you to track progress, maintain consistent processes, and ensure accountability - leading to improved efficiency and clearer visibility into operations.
Workflows can be as simple or complex as you need them to be. Define the stages of your process, then set up rules for what happens at each stage, and when records can move from one stage to the next.
Use workflows for a range of processes, from recruitment, to sales, to project management, to expenses.
Enable workflows on any collection in Kinabase to track progress, standardise processes, and gain visibility into your operations.
Workflows can help with a range of processes, from onboarding new employees, to managing customer feedback, to tracking your sales pipeline. Use workflows to standardise your business processes and help with compliance, making it easy to get it right every time.
For example, you can set up a workflow for your sales opportunities, moving them across stages, from 'New' to 'Qualified' to 'Won'.
You can define what actions need to be taken at each stage of your workflow, and set up automation rules for when a record changes stage.
For example, you can notify team members, create new tasks, or convert a lead to a customer.
Enable stage gates to ensure that certain criteria are met before the next part of your process is triggered, and set up custom fields to capture new information at each stage. Ensure your team has all the information they need to move forward, every time.
Set up permissions to ensure that everyone has the information they need to make informed decisions, based on workflow stages. Define which roles have access to records at each stage, and what level of access they have.
For example, you can set up a workflow for your projects, where project managers can see all stages, but team members can only see the stages they are working on. Add workflow actions so only the project manager can move a project to the next stage, and only the finance team can mark a project as 'Complete'.
You can require signatures when changing stages in workflows, to ensure that the right people review, approve, and sign-off on actions. Whether it's signing off on a new technical drawing, or approving an expense, workflows ensure you gain full traceability and documentation.
Workflows work seamlessly with permissions, ensuring that only the right people can perform and sign-off on actions.
Plus, with the activity timeline, you can see who has signed off on what, and when, ensuring you have a full history on hand. Making your audits and compliance checks a breeze.
30 May 2025
Kinabase now supports Activities and Tasks in aggregation field, letting you surface important info on your records instantly.
23 May 2025
When a collection has lots of saved views, Kinabase now tucks your extras into a More Views dropdown.
12 May 2025
Collection Lists give you a clean way to keep sets of related items—such as order lines, components, or expenses—right inside the record they belong to.