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Charities

Focus on helping your community, not paperwork

Take the stress out of raising funding, reporting and managing your volunteers.

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Single Solution

Calmly Collaborate and Concentrate on Your Mission

Seamlessly coordinate all your departments from one unified platform, tailored to your unique requirements. Centralise project plans, tasks, and more, so your teams deliver on time with total confidence.

Marketing & Communications

Streamline and coordinate campaigns across social, email, and events from one dashboard.

Fundraising

Connects the dots across campaigns, touchpoints, and donor insights to nurture long-term relationships

Human Resources

Manage staff & volunteer records and track compliance with ease.

Operations

Manage resources, workflows and project data across all your teams.

Programme Management

Plan, assign, and monitor program delivery with total transparency.

Service Delivery

Keep your teams connected, compliant, and focused on delivering impact.

Policy & Advocacy

Link meetings, actions, and outcomes so your campaigns stay sharp and focused.

IT & Systems

Bring your apps, data, and workflows together with built-in access control and audit logs.

Finance & Billing

Connect budgets to the work they fund — giving clear audit trails and faster submissions.

Governance & Compliance

Simplify oversight and give your leadership team transparency without complexity.

Marketing & Communications

Streamline and coordinate campaigns across social, email, and events from one dashboard.

Fundraising

Connects the dots across campaigns, touchpoints, and donor insights to nurture long-term relationships

Human Resources

Manage staff & volunteer records and track compliance with ease.

Operations

Manage resources, workflows and project data across all your teams.

Programme Management

Plan, assign, and monitor program delivery with total transparency.

Service Delivery

Keep your teams connected, compliant, and focused on delivering impact.

Policy & Advocacy

Link meetings, actions, and outcomes so your campaigns stay sharp and focused.

IT & Systems

Bring your apps, data, and workflows together with built-in access control and audit logs.

Finance & Billing

Connect budgets to the work they fund — giving clear audit trails and faster submissions.

Governance & Compliance

Simplify oversight and give your leadership team transparency without complexity.

Save time and money by connecting your departments into one seamless system.

Move Beyond Spreadsheets

Say Goodbye to Spreadsheet Spaghetti

Turn your scattered spreadsheets into streamlined workflows, helping your team work faster and smarter. Replace the chaos with structure, logic, and shared clarity

Spreadsheets are great. Until they aren’t.

When everything depends on one file — and one person — your operations are vulnerable. If your core processes depend on copying, pasting, or remembering where the file lives...

...it’s time to move on.

Spreadsheets isolate. Kinabase connects.

Kinabase replaces siloed spreadsheets with a living, interconnected system — where people, processes, and performance all work together.
Untangle your operations with our Spreadsheet Amnesty
Workflow stage change
Document Management

The End of Lost Files

Kinabase gives creative teams a single library for every asset, with version history and permissions that keep files secure and accessible. Integrate with your Sharepoint or upload directly to Kinabase.
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Workflow Builder
Smart Workflows

Make Manual Admin a Memory - Maximise your Impact

By automating approvals, reminders, and data entry, Kinabase frees your team from low-value admin and helps them focus on the mission.
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Operational Visibility

Bring Clarity to your Mission

Use Kinabase to create your mission's information backbone, and always keep everyone is on the same page.

Traceability
Use activities to track every phonecall, email, meeting and more.
Visualisations
Keep your team informed with real-time updates and visual dashboards.
Planning
Create a shared source of truth so there are no surprises.
Dashboard Charts
Impact & Reporting

Track impact, spend, and performance effortlessly

Track your outcomes in real-time and slash reporting time. By tying every action to measurable results, Kinabase helps you prove your value to funders, partners, and the public
Activities feature
Compliance

Compliance without the stress.

With built-in access control and audit logs, Kinabase gives you peace of mind by keeping compliance and audit documentation organised, current, and instantly retrievable.
Make the most of your people

Ensure staff & volunteers are always where they need to be - serving your community

Easily coordinate your staff, volunteers & supporters and make sure the people your serve get the best outcomes.

Staff Training

Upskill your team by automating training workflows, tracking progress, and ensuring compliance with training requirements.

Volunteer Management

Plan, track, and manage every volunteer from one hub. Keep everyone aligned with clear tasks, shared timelines, and instant communication.

Supporter Engagement

Connect with your supporters through personalised communications, automated updates, and a complete history of interactions.

Beneficiary Management

Keep accurate records and measure impact, from first contact to outcome. Ensure each individual gets the right support at the right time.

Unlocking substantial time savings for our clients

From data entry, to data analysis, Kinabase delivers clear impact for our customers. Our platform delivers tangible results, like:

0 minutes back - every day
Average time each employee reclaims with Kinabase*
0% less busywork
Automation tools handle repetitive checks so your team doesn't have to*
0+ spreadsheets consolidated
Typical number of data sources customers roll into Kinabase

* Estimated based on anonymised usage of Kinabase AI tools from 100+ customers, Jan 2024 - Mar 2025

Featured Customer Story

See Kinabase in action

How Kinabase Transformed Home-Start Cambridgeshire's Operations
Home-Start Cambridgeshire

How Kinabase Transformed Home-Start Cambridgeshire's Operations

Fully transformed from paper-based to digital operations, saving one full staff position
 Read story

""

Jonathan Jelley

Interim CEO at Home-Start

Read more customer stories
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Less Admin. More Impact.

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FAQS

Frequently asked questions

Got questions about fixing the everyday challenges charities face? Here’s how Kinabase makes them disappear.

We’re drowning in disconnected systems — how can Kinabase help?

Most charities juggle separate tools for projects, people, and reporting. It’s slow, error-prone, and exhausting. Kinabase replaces that patchwork with one connected platform — a single source of truth for every record, process, and outcome. This means less duplication, fewer blind spots, and faster decisions.

Our manual processes waste time we don’t have. Will Kinabase actually make things faster?

Yes. Kinabase automates routine admin, eliminates double entry, and keeps all your workflows in one place. The result? Less chasing data, more delivering impact. Many charities using Kinabase cut operational admin by up to 40% within months.

Communication between teams is patchy — can a system really fix that?

Disconnected communication creates delays and misunderstandings. Kinabase brings project updates, documents, and discussions into one secure space where everyone sees the same, current information. No more “I didn’t get that email” moments — just faster, clearer collaboration.

Funders want proof of impact — but our reporting is a nightmare. Can Kinabase help?

Definitely. Kinabase tracks every activity and links it directly to your outcomes. When it’s time to report, your evidence is already there — complete, accurate, and ready to share. Charities using Kinabase often cut reporting time in half and improve their success rate for funding renewals.

Audits and compliance checks are stressful. How will Kinabase make that easier?

Kinabase keeps your compliance records, policies, and evidence organised, up to date, and searchable. You’ll always know where your documents are, and every action is recorded in an audit trail — giving you confidence when an inspection or review happens.

Scheduling volunteers and staff is a constant headache. Can Kinabase fix coordination?

Yes. Kinabase matches skills to roles, keeps schedules in one calendar, and sends automatic reminders. This means fewer no-shows, less confusion, and better use of your team’s talents — whether paid or voluntary.

We struggle to keep donors and stakeholders engaged. Can Kinabase help us stay connected?

Absolutely. Kinabase keeps a record of every interaction, automates follow-ups, and helps you personalise your engagement. Supporters feel valued and remembered — which is why charities using Kinabase see higher retention and renewal rates.