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Charities

Focus on your mission,
not the paperwork

Take the stress out of fund raising, reporting and managing your volunteers.

Concentrate on your community, with one streamlined platform for your team.

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One Unified Platform

Calmly collaborate and concentrate on your community

Seamlessly coordinate every department from single customisable platform, tailored to your unique requirements. Centralise project plans, tasks, and documents more, so your teams deliver on time with confidence.

Marketing & Communications

Streamline campaigns across social, email, and events from a single dashboard.

Fundraising

Unify campaign activity, touchpoints, and donor insights to nurture long-term relationships

Human Resources

Manage staff and volunteer records to track training and compliance with ease.

Operations

Coordinate resources, workflows and project data across all your teams.

Programme Management

Plan, assign, and monitor programme delivery with full transparency.

Service Delivery

Keep teams connected, compliant, and focused on delivering maximum impact.

Policy & Advocacy

Link meetings, actions, and outcomes to keep campaigns focused and effective.

IT & Systems

Bring your apps, data, and workflows together with built-in access control and audit logs.

Finance & Billing

Connect budgets to the work they fund to provide clear audit trails and faster submissions.

Governance & Compliance

Simplify oversight and give leadership visibility without additional complexity.

Marketing & Communications

Streamline campaigns across social, email, and events from a single dashboard.

Fundraising

Unify campaign activity, touchpoints, and donor insights to nurture long-term relationships

Human Resources

Manage staff and volunteer records to track training and compliance with ease.

Operations

Coordinate resources, workflows and project data across all your teams.

Programme Management

Plan, assign, and monitor programme delivery with full transparency.

Service Delivery

Keep teams connected, compliant, and focused on delivering maximum impact.

Policy & Advocacy

Link meetings, actions, and outcomes to keep campaigns focused and effective.

IT & Systems

Bring your apps, data, and workflows together with built-in access control and audit logs.

Finance & Billing

Connect budgets to the work they fund to provide clear audit trails and faster submissions.

Governance & Compliance

Simplify oversight and give leadership visibility without additional complexity.

Save time and money by connecting your departments into one seamless system.

Move Beyond Spreadsheets

Streamline Spreadsheets into smart Workflows

Convert scattered spreadsheets into structured processes so your team works faster and smarter. Protect your operations with an integrated system, ensuring everyone works from the same data.

Replace the chaos with structure, logic, and shared clarity.

Spreadsheets isolate

Relying on a single spreadsheet slows coordination and leaves your operations vulnerable. Manual copy-and-paste and version tracking exacerbates issues.

For Charities, disconnected spreadsheets create chaos.

Kinabase connects

Replace siloed spreadsheets with a unified system, safely stored in the cloud, where people, processes, and performance all work together seamlessly.
Book a demo & join our Spreadsheet Amnesty
EVERYTHING IN ONE PLACE

Save time and connect your teams with one customisable system

One source of truth

Keep every conversation, decision and document in a single connected system.

Instant context

Open any record and see the full history and context before taking action.

Never miss a follow-up

Convert activity notes into tasks and reminders in a few quick clicks.

Collaborate effectively

Shared logs and live updates keep the whole team aligned and informed.

Connect with Outlook

Seamlessly log emails from Outlook inside your records for complete visibility.

Strengthen relationships

A complete history builds trust and ensures consistent, high-quality service.
Workflow stage change
Document Management

Secure, acessible audit-ready files

Kinabase provides charities structured document storage, with version history and permissions that keep files secure and accessible. Integrate with your Sharepoint or upload directly to Kinabase.
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Workflow Builder
Smart Workflows

Make manual admin a memory — maximise your impact

By automating approvals, reminders, and data capture, Kinabase frees your team from low-value admin so they can focus on mission-critical work.
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Operational Visibility

Bring clarity to your mission

Build your mission's 'information backbone' with Kinabase, so everyone is on the same page.

Traceability
Use activities to track every phonecall, email and more
Visualisations
Keep your team informed with live dashboards and reports
Planning
Create a shared source of truth so there are no surprises.
Dashboard Charts
Impact & Reporting

Measure impact, spend, and performance effortlessly

Track outcomes in real-time and cut reporting time by linking actions to measurable results. Easily demonstrate value to funders, partners, and the public.
Activities feature
Audit Readiness

Compliance without the stress

Keep regulatory and audit documentation organised, current and instantly retrievable, with role-based access control and comprehensive audit logs.
Make the most of your people

Ensure staff & volunteers are always where they need to be - serving your community

Easily coordinate your staff, volunteers and supporters from one hub so the people you serve receive the right support at the right time.

Staff Training

Upskill your team by automating training workflows, tracking progress, and ensuring compliance with training requirements.

Volunteer Management

Plan, track, and manage volunteer activity with clear tasks, shared timelines, and instant communication.

Supporter Engagement

Connect with your supporters through personalised communications, automated updates, and full interaction history.

Beneficiary Management

Keep accurate records and measure impact, from first contact to outcome, so every individual receives appropriate support.

Unlock measurable time savings with Kinabase

From data entry, to data analysis, Kinabase streamlines every process to deliver clear quantifiable results for Nonprofit teams.

0 minutes saved every day*
Average time reclaimed by each team member using Kinabase.
0% reduction in admin work*
Automation removes repetitive actions so your team can focus on higher-value tasks.
0+ spreadsheets unified*
Typical number of disconnected data sources consolidated into a single, connected system.

* Based on annonymised usage data from 100+ Kinabase customers between Jan 2024 - Mar 2025

Featured Customer Story

See Kinabase in action

How Kinabase Transformed Home-Start Cambridgeshire's Operations
Home-Start Cambridgeshire

How Kinabase Transformed Home-Start Cambridgeshire's Operations

Fully transformed from paper-based to digital operations, saving one full staff position
 Read story

""

Jonathan Jelley

Interim CEO at Home-Start

Read more customer stories
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Less admin, more impact.

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FAQS

Frequently asked questions

Got questions about fixing the everyday challenges charities face? Here’s how Kinabase helps

We’re drowning in disconnected systems: How can Kinabase help?

Most charities juggle separate tools for projects, people, and reporting. It’s slow, error-prone, and exhausting. Kinabase replaces that patchwork with one connected platform — a single source of truth for every record, process, and outcome. This means less duplication, fewer blind spots, and faster decisions.

Our manual processes waste time: Will Kinabase actually make things faster?

Yes. Kinabase automates routine admin, eliminates double entry, and keeps all your workflows in one place. The result? Less chasing data, more delivering impact. Many charities using Kinabase cut operational admin by up to 40% within months.

Communication between teams is patchy: Can a system really fix that?

Disconnected communication creates delays and misunderstandings. Kinabase brings project updates, documents, and discussions into one secure space where everyone sees the same, current information. No more “I didn’t get that email” moments — just faster, clearer collaboration.

Funders want proof of impact: Can Kinabase help with reporting?

Definitely. Kinabase tracks every activity and links it directly to your outcomes. When it’s time to report, your evidence is already there — complete, accurate, and ready to share. Charities using Kinabase often cut reporting time in half and improve their success rate for funding renewals.

Audits and compliance checks are stressful: How will Kinabase make that easier?

Kinabase keeps your compliance records, policies, and evidence organised, up to date, and searchable. You’ll always know where your documents are, and every action is recorded in an audit trail — giving you confidence when an inspection or review happens.

Scheduling volunteers and staff is a constant headache: Can Kinabase fix coordination?

Yes. Kinabase matches skills to roles, keeps schedules in one calendar, and sends automatic reminders. This means fewer no-shows, less confusion, and better use of your team’s talents — whether paid or voluntary.

We struggle to keep donors and stakeholders engaged: Can Kinabase help us stay connected?

Absolutely. Kinabase keeps a record of every interaction, automates follow-ups, and helps you personalise your engagement. Supporters feel valued and remembered — which is why charities using Kinabase see higher retention and renewal rates.