ISO & QMS Consultant Partners

ISO / QMS PARTNERS

Build audit-ready QMS systems people actually use

Combine document control, workflows, approvals, role-based access

and audit trails — without drowning clients in admin.

Modern QMS delivery. Powered by Kinabase.

Book QMS Partner Demo Get the ISO/QMS Template Pack

CLIENT CHALLENGES

Why existing QMS approaches fall short

Your clients need compliance—but legacy QMS tools are rigid, expensive and hard to use. Spreadsheet-based workarounds create more risk than they solve.

Document control chaos

SOPs, policies and controlled documents scattered across shared drives with no version control, approval tracking or access management.

Manual audit evidence

Hours spent gathering evidence for audits—chasing spreadsheets, email trails and approval records across multiple systems.

Scattered training records

Training logs, competency records and certification expiry dates maintained in spreadsheets with no automated alerts.

QMS CAPABILITIES

Kinabase capabilities mapped to ISO/QMS delivery

Every feature you need to build compliant, user-friendly quality management systems.

Workflow control

Use gated workflows, approvals and signatures to enforce process control.

Workflow control

Stage-dependent access and permissions
Digital signatures on transitions
Configurable approval chains

Audit logging

Track every key change with timestamps, users and 100+ event types.

Audit logging

100+ tracked event types
User, timestamp and IP address captured
Export-ready audit evidence

SharePoint document control

Manage controlled documents in SharePoint with folders and version history.

SharePoint document control

Automatic folders per record
Version history and file management
Enterprise SharePoint storage

Compliance controls

Use permissions, MFA, UK hosting and encryption to support compliance.

Compliance controls

Granular role-based permissions
Multi-factor authentication
UK hosting with AES-256 encryption

Training records

Track training, competency and certification status in one place.

Training records

Training matrices by role
Certification expiry alerts
Evidence linked to each person

Review dashboards

Bring audits, CAPAs and KPIs into live management review dashboards.

Review dashboards

Live audit and NCR metrics
Open actions by owner or team
Board-ready review summaries

PACKAGES

Packaged QMS offers you can sell

Three proven engagement models that deliver audit-ready quality systems.

ISO 9001 starter system

Deploy document control, NCR/CAPA workflows, audit scheduling and management review—a complete ISO 9001 foundation system.

Training & competency tracker

Build training record management with certification alerts, competency matrices and automated reminders for expiring qualifications.

Management review & KPI dashboards

Create auto-updating dashboards for management reviews—quality metrics, NCR trends, training compliance and audit findings in real time.

YOUR KIT

QMS partner enablement kit

Specialist collateral to help you sell and deliver quality management solutions with confidence.

ISO clause-to-system mapping

A structured worksheet mapping ISO 9001 clauses to Kinabase collections, workflows and features—ready to use in client workshops.

SOP & workflow templates

Pre-built document templates and workflow configurations for common QMS processes—NCR/CAPA, document control, audits and corrective actions.

Security & audit trail one-pager

A concise overview of Kinabase audit logging, permissions, encryption and compliance positioning—perfect for client security conversations.

The Kinabase Platform

Kinabase helps organisations adopt AI and replace spreadsheet sprawl with a secure, scalable system for how work actually gets done.

Model anything with collections + records + fields, then add workflows, automations, reporting and permissions

Integrate seamlessly with Microsoft 365 (SSO, Outlook, SharePoint) and extend with an API

Use practical AI (Scan & Fill, AI filters, chart suggestions) with humans always in control

Built for trust: UK hosting, encryption, granular permissions, audit logging and compliance-ready controls

Ready to modernise QMS delivery?

Join the partner program and start building audit-ready quality systems with Kinabase.

Apply to Partner Book QMS Partner Demo

QMS PARTNER FAQS

Frequently asked questions

Find answers to common questions about our platform.

Can Kinabase support ISO 9001, ISO 14001 and other standards?

Yes. Kinabase is flexible enough to support any management system standard. Collections, workflows, audit trails and document control can be configured to meet the requirements of ISO 9001, 14001, 45001 and other frameworks. The ISO clause-to-system mapping in the partner kit covers the most common standards.

How do digital signatures work?

Workflow transitions can require digital signatures before a record moves to the next stage. Signatures capture the user identity, timestamp and any additional signature fields you configure. This provides a full approval trail for auditors.

Can clients generate documents from Kinabase?

Yes. The document editor allows you to create multi-page templates with logos, QR codes, text, images and charts. These templates can be populated with record data and generated as PDFs—either manually or through automations. This is ideal for certificates, reports, audit summaries and controlled documents.

What level of audit trail detail is available?

Kinabase logs 100+ event types including record creation, updates, deletions, permission changes, workflow transitions, automation executions and user authentication events. Each event captures the user, timestamp, IP address and relevant metadata—providing comprehensive evidence for auditors.

How does training record management work?

You can build collections for training records, certifications and competency matrices. Workflow automations can send alerts when certifications are approaching expiry. Dashboards provide real-time visibility of training compliance across the organisation.