Managing finances across multiple currencies has always been a challenge for organisations working internationally. Converting amounts, tracking exchange rates, and making sure reports reflect accurate numbers takes time and introduces risk. With multi-currency support in Kinabase, you can now store, convert, and report on amounts in any currency, all from within your existing collections and workflows.

What's new:

Kinabase now includes a Global Currency field type that lets you capture amounts in any currency while automatically converting them to your organisation's base currency. Behind the scenes, every conversion is recorded with a full audit trail, so you always know the rate that was applied, when it was applied, and how the conversion was calculated. Alongside this, a new Currency settings area gives administrators full control over exchange rates, enabled currencies, and base currency configuration.

Why it matters:

• Store amounts in any currency and see the base-currency equivalent instantly, so your team can work in the currency that makes sense for each transaction while reports stay consistent.
• Maintain a complete audit trail for every conversion, including the rate used, the date it was applied, and whether it was a pre-set or manually entered rate.
• Control how rates are managed per field, with options to allow manual rate entry, rate updates, and direction-aware gain/loss indicators for buy, sell, or neutral transactions.
• Manage exchange rates centrally from one settings page, with rate history, date-effective entries, and chart visualisation so your finance team always has visibility.

How it works:

1. Navigate to Settings > Currency and set your organisation's base currency (the currency used for reporting and conversions).
2. Click Add Currency to enable additional currencies your team needs, and set an initial exchange rate with an applies-from date and an optional note.
3. Go to any collection, open the field editor, and add a Global Currency field. Choose your preferred direction (Buy, Sell, or Neutral) and decide whether users can manually enter or update the latest exchange rate.
4. When entering data, select the currency from the dropdown, type the amount, and the base-currency equivalent appears automatically. Click the rate indicator to view the full conversion breakdown or edit the rate manually (if permitted).
5. To update exchange rates over time, return to Settings > Currency, expand the rate history for any currency, and click Add rate with the new applies-from date. Previous rates are preserved for audit and cannot be edited later, and the View Chart option allows you to visualise exchange rate history over time.

Note: Global Currency fields require the accounting feature to be enabled for your organisation.

When to use it:

• Finance teams managing invoices and expenses in multiple currencies can enter amounts in the original currency and see consistent base-currency totals for reporting, without maintaining separate spreadsheets.
• Operations managers overseeing international suppliers can track costs in the supplier's local currency while their dashboards and aggregations automatically reflect values in the organisation's base currency.
• Sales teams closing deals across regions can record revenue in the customer's currency, with automatic conversion for pipeline reports, and use the buy/sell direction setting to see how rate movements affect margins.

Get started

Open Settings > Currency to configure your currencies and exchange rates, then add a Global Currency field to any collection.

If you have questions or feedback, we would love to hear from you. Email support@kinabase.com — we’re listening.