Activity Logs

Activities

allow you and your team to log important actions - like notes, emails, calls, or meetings - against individual records

Record

An individual entry within a Collection, like a row in a database table, representing one item or entity.

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This creates a clear timeline and history for each record, helping everyone stay informed and accountable.

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Activity Logs

When activities are turned on for a collection, each record has an activity log. This is a timeline of events and actions grouped by date. There is also an overarching activity log that collates all activities across Kinabase.

For a specific record:

1. Find the Appropriate Record

   • Navigate to your collection using the sidebar
   • Click on the record you are interested in

2. Open the Activity Tab

   • In the Record details panel (on the right hand side) click on the activities tab underneath the record title.

3. View, Add or Search the Activity Log

   • Click 'Add' to log a new activity
   • Click the three dots ⋯ to log an activity from an email (see email-forwarding)
   • Click the magnifying glass to search the activity log for a specific entry.

For all activities:

1. Navigate to your dashboard

   • Click on 'Dashboard' at the top of the sidebar

2. Open the Activities Tab

   • Click on the Activities tab at the top of your dashboard

3. View Activities

   • Click 'All Activities' to view all the activities across Kinabase, or
   • Click on specific collections below to see all the activities for that collection.

Oversight & Audits

Not only is the activity log great for managerial oversight. It is also invaluable for root-cause analysis or auditing purposes.

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Enabling and managing activities lets you create a transparent, real-time log of interactions and updates for every record. This helps your team track progress, collaborate effectively, and maintain a comprehensive history of work. Your Activity Log can be an empowering tool for audits & traceability, giving your Quality team a valuable resource for understanding their processes and any non-conformances.

If you need further assistance, our Help & Support team are here to help.