Numeric, currency, duration, and aggregation fields can be visualised as line or bar charts; stage and select fields are visualised with default charts that suit their data.

Synchronised pointer

Hovering over any chart highlights the same point in time across every other chart on the record.

Tiered retention

History is kept at full detail for recent events and rolled up into minute, hour, and day summaries for older ranges.

Per-field defaults

Choose the chart type, line style, icon, colour, and y-axis bounds each field uses by default.

Enabling Telemetry on a Collection

Telemetry is turned on per collection by an admin.

1. Open Collection Configuration

Navigate to the collection you want to track.
In the collection's top menu, use the three dots ⋯ to open configuration.
Select Telemetry from the sidebar.

2. Enable Telemetry

Toggle Enable telemetry for this collection on.
Pick a backfill window in the dialog that appears:
- Start tracking from now - begin with today's values; older history is not imported.
- Last 30 days, Last 90 days, or Last year - replay activity from that point forward.
- All available history - import every change Kinabase has on file.
Click Start tracking to confirm.

A banner at the top of the Telemetry configuration page keeps you updated while history imports in the background. You can keep working while it runs.

3. Curate the Telemetry Tab Layout

Once telemetry is enabled, a Telemetry charts section appears with a list of every eligible field.

Drag the handle to reorder fields.
Use the Hide option on each row to toggle visibility — hidden fields are still tracked but don't appear on the record's Telemetry tab.
For numeric-style fields, expand the row to set defaults:
- Display - Average, Minimum, Maximum, or Min / max / avg.
- Chart type - Line or Bar.
- Line style - Smooth or Stepped (disabled for bar charts).
- Icon & colour - pick a default for this field's chart card.
- Y-axis minimum / maximum - leave blank to auto-scale, or pin one or both bounds.
Click Save layout when you are finished. Everyone viewing records in this collection will see the same layout.

Only fields eligible for telemetry appear here. Numeric, currency, duration, computed, aggregation, option, stage, and status fields are supported. Task and activity aggregations and Multi-record link lookups are trackable but not replayable from history.

Data Retention

Kinabase retains telemetry data at varying levels of detail, based on the age of the data.

Under the Data retention panel on the Telemetry configuration page you'll see how long each level is kept:

Individual events - the raw value at the exact moment it changed.
Minute-by-minute detail - per-minute summaries.
Hour-by-hour summaries - per-hour summaries for older data.
Day-by-day summaries - the longest-lived tier, suitable for multi-year trends.

Using the Telemetry Tab on a Record

Once telemetry is enabled and history has imported, every record in the collection shows a new Telemetry tab.

1. Open the Tab

Open any record in the collection.
Select the Telemetry tab.

2. Choose a Time Range

Use the toolbar at the top of the tab to change the window:

Presets - jump to the last 1h, 8h, 24h, 7d, 30d, or 90d.
Back / Forward arrows - step backwards or forwards by one window.
Now - snap the window back to the current time.
Period picker - click the date range in the header to pick a custom start and end.

As you move around, every chart updates together so the pointer always lines up.

3. Explore a Chart

Hover over a chart to see the exact value at that point in time.
Use the chart's icon and colour in the top-left to identify which field it represents.

If a chart is empty, widen the time window - the field may not have changed during the selected range, or tracking for that field may have only started recently.

Rebuilding a Field's History

If a field's history needs refreshing, for example, after a migration or a large data cleanup, admins can replay it from the activity log.

Open the collection's configuration and go to Fields.
Right-click the field whose history you want to rebuild.
Choose Rebuild telemetry.
Pick a window (Last 30 days, Last 90 days, Last year, or All available history) and confirm.

Kinabase rebuilds the field's telemetry in the background. A notification appears once it's finished.

Rebuild telemetry is only available when a field's history can be replayed from activity logs. Task and activity aggregations and Multi-record link lookups can be tracked going forward but can't be rebuilt retrospectively.

Pausing or Disabling Telemetry

Turning off the Enable telemetry for this collection toggle stops new changes from being tracked. Existing history remains viewable, but retention cleanup keeps running, so older data can still be removed.

Re-enabling telemetry later brings any history still within the retention window back into view.

Telemetry vs. Record Reports

Telemetry and Record Reports both visualise how a record changes over time, but they serve different needs:

Telemetry is automatic, per-record, and always on once enabled. Use it for real-time trend spotting and investigation across every tracked field.
Record Reports are hand-built charts tied to record fields, giving you tight control over filters, categorisation, and grouping. Use them when you need bespoke visualisations for a specific collection.

Read our Reporting guides to compare the two and decide which fits your workflow.

Permissions

Only users with permission to configure a collection can enable telemetry, curate the Telemetry tab layout, or rebuild a field's history. Anyone with permission to view records in the collection can see the Telemetry tab on those records.

If a permission issue prevents the tab from appearing, contact your System Admin.

Telemetry turns the everyday activity on your records into something you can see at a glance. Enable it on a collection, curate the fields that matter, and start watching your data tell its own story.

For deeper customisations or troubleshooting, reach out to our Help & Support team or contact your System Admin.

PreviousData Visualisation Tools

Next Organising Files